Scan the asset. The right checklist opens.
Put a QR code on the pump, the panel, the vehicle, the room. A worker points a phone at it and the checklist for that asset opens — prefilled, enforced, and filed the moment it is submitted.
Most inspection errors happen before anyone inspects anything
They happen while someone is working out which form to use and which asset they are standing in front of. A code on the asset removes that step entirely.
Four steps, and only one of them is manual
Setting this up takes an afternoon. Using it takes a second.
Put a code on the asset
Generate codes in bulk and print them on labels, stickers or plates. Each one is tied to a specific pump, panel, vehicle, room or site — not to a form.
A worker scans it
Any phone camera. No app to find, no login to hunt for, no list to scroll. The right checklist opens for that asset.
They fill it in
Prefilled with the asset, the location, the date and who is doing it. Photos, signatures and readings attach as they go — offline if there is no signal.
The report writes itself
Submission generates the PDF, notifies whoever needs to know, and lands in your dashboards. Nobody retypes anything into a spreadsheet.
What changes once the codes are up
Fewer mistakes and less time are the obvious ones. Reporting and analytics are the two most teams did not realise they were missing.
Fewer mistakes
The code decides which checklist opens, so the wrong form cannot be filled in for the wrong asset. Required fields and photo rules are enforced before it can be submitted.
- Right checklist, every time
- Asset and location captured automatically
- Nothing submitted half-finished
Time saved on every visit
No searching for the right form, no writing down asset numbers, no re-entering paper into a system afterwards. The scan replaces all three.
- Seconds to start an inspection
- No transcription afterwards
- Works offline and syncs later
Reports without report-writing
Submission produces the branded PDF, emails it to whoever should see it, and files it against the asset. The evidence is attached, not described.
- PDF generated on submit
- Photos and signatures included
- Sent and filed automatically
Analytics you could not get from paper
Because every inspection is tied to an asset and a timestamp, you can finally see coverage, recurring failures and the sites that need attention.
- What has been inspected, and what has not
- Failures by asset, site and inspector
- Trends over weeks, not anecdotes
Every scan is a data point
Paper tells you an inspection happened. A scan tells you which asset, by whom, where, when, what they found, and how that compares with last month. That is the difference between a filing cabinet and an operations picture.
- Coverage — what has been inspected and what has been quietly skipped
- Failure patterns — the same fault recurring on the same model
- Workload — inspections per site, per team, per week
- Time on site — where the day is actually going
The details that decide whether it sticks
A rollout fails on the edge cases, not the demo.
Location captured
GPS recorded with the scan, so you know where it happened as well as when.
Photo evidence
Require a photo on any failed item, timestamped and attached to the record.
Works offline
Basements, tunnels and remote sites. The checklist fills in and syncs when signal returns.
Triggers work
A failed item can raise a task, notify a supervisor, or start a repair workflow on its own.
Audit trail
Who scanned, when, where, and exactly what they recorded — kept for as long as you need it.
Existing codes work
Already have asset labels printed? Map your existing codes instead of reprinting everything.
Print the codes this week
Generate them in bulk, stick them on, and the next inspection is a scan away. No credit card required.